How to hire an illustrator - Part 2

When commissioning an illustrator you will find that much of the initial discussions will focus on the following areas:

• What’s included in the quote (and what isn’t)

• What feedback is included in the process

• What the rights (or usage) are for the illustrations (for example; I prohibit my work from being used in any GenAI training or program)

• If the timescale works/is achievable

• Project fee

If anything is unclear, please ask! It’s better to clarify things early on in discussions than be surprised later in the project.

I usually have follow up questions to ask. It may be more detail is required about the project, or it may be that the timescale needs some flexibility due to existing projects/deadlines.

Once you are happy to move forward, you will both agree on the details of the project. A simple contract helps avoid any misunderstandings later on. A contract isn’t about mistrust, it ultimately helps avoid any confusion and sets out expectations.

A contract will usually include:

• Clear description of the project you as the client are commissioning the illustrator to produce.

• Payment

• What is being created and delivered by the illustrator. This will likely include:

  • A list of deliverables (How many illustrations, front cover etc)

  • Technical requirements (For example, I usually need to know dimensions, document delivery and print specifications)

  • The deadline/other key dates

  • The terms of the project/illustration use (For example; Sole use in printed book format sold in the UK)

  • How feedback will work and the timescales required for this.

  Both parties need to understand this is a legal agreement.